Purchasing
Purchasing Overview
The Office of Purchasing is responsible for managing all purchases of goods and services, such as textbooks, educational materials, furniture, office supplies, buildings and ground equipment, computers and electronic equipment for classrooms and offices, and school buses.
The Purchasing Department certifies that procedures and practices comply with District policies and protects the New York State Law. The department is dedicated to operating with the highest levels of integrity and transparency as it welcomes responsible vendors and contractors seeking to do business with the District. The departments practices encourage competition to the extent achievable as it engages a diversity of vendors.
The intention of this page is to offer information on how to conduct procurement for the District, and to bestow the ways in which the department aids District employees in obtaining the goods and services required to carry out the district's mission.
Competitive bidding procedures are followed for any commodity purchases in excess of $20,000 per year, and public works (construction) in excess of $35,000.
Contact Us
Business Office
65 Chapel Street
Garnerville, NY 10923
Fax: 845-646-4714
Agnes Maisonet
Purchaser I
845-942-3023 | Email
Procurement Guidelines
Contract Thresholds
| Contract Amount | Requirement |
|---|---|
| $1.00 to $1,000 | One formal quote |
| $1,000 to $3,000 | Verbal quotes (at least 2) |
| $3,000 to $20,000 | Written quotes (at least 2) |
| $20,000 and greater | Competitive bidding (purchase contracts: commodities, materials, supplies, services, or equipment) |
Public Works Threshold
| Public Works Threshold | Requirement |
|---|---|
| $35,000 and greater | Competitive bidding (Public Works Contracts: labor or both labor and materials for construction projects) |
Exceptions to Competitive Bidding
The district will not be required to secure alternative proposals or quotations for those procurements as permitted by state law:
- under a county contract;
- under a state contract;
- under a federal contract;
- under a contract of another political subdivision;
- of articles manufactured in state correctional institutions; or
- from agencies for the blind and severely disabled.
“Piggybacking” onto the contract of other governmental agencies is permitted where the original contract is in conformance with the goals of the district’s policy and regulation for purchasing when competitive bidding is not required.
Bid and Proposal Procedures
Requests for bids and proposals are published in the Current Bids/RFPS on this webpage and the Rockland County Times.
Policies
Employee Resources
View 2026 NRCSD Purchasing Manual
Access district purchasing procedures and guidance.
Search OGS State Contracts
Find New York State-approved contracts and eligible vendors.
Search TIPS Contracts & Vendors
Search cooperative purchasing contracts and approved vendors.
View BuyBoard Vendors
Browse cooperative purchasing vendors and vendor lists by state.
Search OMNIA Contracts
Search or download cooperative purchasing contract information.
Search Sourcewell Contracts
Find awarded contracts and participating vendors.
Search ED Data Vendors
Search awarded vendors and available contract information.
Current Bids & RFPs
Suppliers and those interested in doing business with the School District are encouraged to forward a request in writing to our department indicating the category of supply or service. Also, vendors are encouraged to create an account on the Empire State Municipal Website to ensure up-to-date bid and RFP information.
Open Opportunities
Notice for Bid 26-2607 - Commodities (PDF)
Bid Opening Date: August 7, 2026 at 10:00 AM
Notice for RFP 26-2613 - Truck/Cargo Van (PDF)
Bid Opening Date: August 12, 2026 at 2:00 PM